Executive Assistant & Office Manager

About the company

Miramar Underwriting Agency is a general insurance underwriting business that builds tailored insurance solutions for brokers serving commercial clients. It operates as a wholly owned subsidiary of Steadfast Group Pty Ltd and represents multiple insurers in Australia and overseas. The organisation focuses on delivering practical insurance protection across property, liability, and engineering exposures to help businesses reduce financial risk.

About the opportunity

This newly established position combines senior executive support with office management responsibilities. You will work directly with the CEO and act as a central point of coordination across the business. The role is best suited to a self-starting, highly organised professional who enjoys variety and thrives in a busy environment where priorities can change quickly.

Key responsibilities

• Support the CEO at a senior level by coordinating diaries, travel, and meetings.
• Serve as a trusted point of control for priorities, communications, and sensitive matters.
• Draft reports, presentations, and meeting agendas, and monitor action items after meetings.
• Manage day-to-day office operations, including facilities, suppliers, and the overall workplace environment.
• Assist with onboarding and offboarding processes, and help organise internal events and engagement initiatives.

Skills and experience

• At least 3–5+ years of experience in an Executive Assistant, Office Manager, or similar blended role.
• Well-developed organisational ability with the confidence to juggle several priorities in a fast-moving setting.
• Strong written and spoken communication skills, paired with careful attention to detail.
• A professional approach and the judgment to handle confidential information appropriately.
• Competence with Microsoft Office and experience in small to medium-sized businesses.

Why join Miramar

The organisation aims to create better outcomes for clients and communities through its people, processes, and culture. It promotes an environment where employees can be themselves at work and where fairness, respect, and accountability are valued. The company also supports Aboriginal and Torres Strait Islander peoples, businesses, and communities through its Reconciliation Action Plan, and has a strong focus on environmental responsibility, diversity, equity, and inclusion. It contributes to charities through the Steadfast Foundation and holds Family Friendly Accreditation. In addition, it supports industry and community initiatives including Women in Insurance, Young Insurance Professionals, Head over Heels, the Dive In festival, and Champions of Change.

Recruitment privacy notice

Personal information is collected to review applications, communicate with candidates, complete police checks for all hires, carry out other lawful role-specific checks where required, and support onboarding for successful applicants. If requested information is not provided, the application may not be able to move forward. Unsuccessful candidates may be kept on file and contacted about future opportunities unless they opt out by emailing talent@steadfast.com.au. Information may also be shared with related entities and recruitment service providers such as screening, verification, agency, and technology partners, and may be stored or processed in Australia, New Zealand, Singapore, and the Philippines.

Additional information

For privacy access, correction, or complaints, candidates can contact the Privacy Officer at privacyofficer@steadfast.com.au or +61 2 9495 6557. If any adjustments or accommodations are needed during the interview process, applicants are encouraged to communicate directly with the team or email talent@steadfast.com.au.