Executive Assistant and Office Manager

Role Overview

This position combines executive support with office operations in a busy, fast-moving environment. The person in this role will be trusted with confidential and sensitive information, while also helping strengthen internal relationships and gain exposure to different parts of the advertising business. It is intended to be a strong launch point for long-term growth within the organization.

What You’ll Be Responsible For

• Coordinating calendars and travel for leaders across several departments.
• Preparing and monitoring expense submissions.
• Arranging logistics for team meetings, offsites, client gatherings, social activities, and volunteer events, including venue sourcing, reservations, catering, audiovisual needs, and transportation.
• Managing private and sensitive information with a high degree of discretion.
• Creating weekly reports in Google Docs and Google Sheets from Salesforce data.
• Overseeing day-to-day operations across multiple offices, including conference rooms, desks/workstations, office supply ordering, weekly kitchen orders, office upkeep, repairs, and coordination with building staff and outside vendors.
• Serving as a key point of coordination for vendor management and communication between office operations and the broader team.
• Supporting company culture initiatives and team-building activities.
• Planning and coordinating regional and company offsites.

What You Should Bring

• At least 5 years of experience in administrative support.
• Strong organizational, problem-solving, and time-management abilities with a sharp eye for detail.
• A proactive mindset with the ability to anticipate executive needs and respond before being asked.
• Self-directed approach and a willingness to take initiative.
• Excellent verbal and written communication skills.
• Ability to work effectively with internal and external stakeholders at all levels.
• Comfort working through change and handling pressure in a fast-paced setting.
• Experience managing calendars in Outlook and coordinating across time zones and locations.
• Strong working knowledge of MS Office, Google Workspace, Concur, cloud file storage such as Dropbox, video meeting tools such as Zoom, Webex, and Microsoft Meetings, and Asana; Salesforce experience is a plus.

Compensation and Benefits

The estimated salary range for this position is $75,000 to $85,000 per year. Final title and compensation will depend on experience and education. The company highlights benefits such as fully paid health insurance, paid parental leave, unlimited PTO, and other employee perks.

About the Company

Viant Technology is an AI-powered advertising platform focused on CTV and designed for buy-side advertising. The company combines content intelligence, identity resolution at the household level, and person-level attention signals to help advertisers reach real customers and deliver measurable results across the open internet. It also emphasizes AI-driven autonomous advertising.

Equal Opportunity Statement

The employer follows an equal opportunity hiring policy and does not discriminate on the basis of race, religion, color, national origin, ancestry, disability, medical condition, genetic information, marital status, sex, reproductive health decisions, gender identity or expression, age, military or veteran status, sexual orientation, citizenship, pregnancy, or any other status protected by law. It also prohibits discrimination based on perceived characteristics or association with someone who has those characteristics.

Application Notice

By submitting an application and any information, you acknowledge and accept the California personnel privacy notice associated with the employer.