Document Controller

Role Overview

SAN Engineering Solutions is hiring a Document Controller for its Vadodara location. This role focuses on managing engineering and project documentation through EDMS platforms and ensuring records are accurate, organized, and compliant with internal standards.

Key Responsibilities

• Handle document storage and upkeep in EDMS tools such as SharePoint, OpenText, Documentum, or comparable systems.
• Upload, tag, sort, and archive files according to document control rules and metadata requirements.
• Check that documents are complete, accurate, properly governed, and aligned with compliance expectations.
• Carry out document migration, large-volume uploads, metadata updates, and data cleanup tasks.
• Verify document details such as attributes, naming formats, revision status, and approval routing.
• Monitor the document journey from creation through review, approval, release, revision, and final archiving.
• Work with engineering, operations, maintenance, and project teams to collect and validate the needed records.
• Assist users with document searches and resolve EDMS-related support queries.
• Prepare reports and dashboards showing document status, progress, compliance, and performance indicators.
• Contribute to scanning, indexing, digitization, and conversion of older physical or legacy documents.
• Maintain adherence to company procedures, regulatory obligations, and information management standards.

Required Background

• 1 to 3 years of experience in a document control or related role.
• Immediate availability to 15 days' notice period.
• B.E. or Diploma in Mechanical Engineering or Instrumentation.
• Hands-on familiarity with EDMS and document control processes.
• Working knowledge of D2 and related documentation systems is expected.

Additional Information

This is a full-time, on-site position based in Vadodara, Gujarat, India. No salary, stipend, perks, or number of openings were specified in the source information.

Eligibility

Candidates with the stated engineering qualification and relevant document control experience who can join within the notice window may apply.