Admin Assistant

Role overview

The Admin Assistant will support Corporate Management, with a focus on Office and Facilities Management, to keep Singapore Red Cross Society’s backend operations running efficiently and smoothly.

Key responsibilities

• Handle day-to-day administrative documentation for the Admin Department.
• Maintain the tagging and tracking of office assets.
• Coordinate orders and distribution for stationery, toilet supplies, and pantry items.
• Help maintain general office cleanliness and upkeep.
• Monitor and manage the cleaner’s roster and daily duties.
• Support contract tracking and renewals for the Office Management and Facilities Management teams.
• Process monthly bills for the Society.
• Assist with procurement of general office supplies and purchases.
• Provide general administrative help whenever needed.
• Carry out data entry tasks accurately.
• Take part in Society events and activities, including occasional weekend commitments.
• Cover banking and reception duties during the receptionist’s leave and meal breaks.
• Work alongside admin volunteers as required.
• Perform any other assigned duties.

Requirements

• Minimum qualification of a Diploma, ideally in Administration or a related field.
• About 1 to 3 years of relevant experience in general administrative work is preferred.
• Strong working knowledge of G-Suite is an added advantage.
• Proficient in MS Office applications.
• Organised, careful, dependable, and willing to take initiative.
• Able to multitask effectively and manage competing priorities.
• Good interpersonal skills and the ability to work both independently and collaboratively.

Additional information

This position is based onsite in Singapore and is a full-time role. The successful candidate should be prepared to support occasional weekend events and step in for reception and banking coverage when required.