Property Manager

Role purpose

This position works alongside the Assets Management Director and the KSA & Bahrain teams to oversee the existing property portfolio and maintain productive relationships with landlords. The role focuses on lease renewals, rent negotiations, rental savings, lease term negotiations in line with Americana’s terms and conditions, portfolio optimization, and store closure activities.

Core responsibilities

• Meet landlords, negotiate lease terms, and assess the financial soundness of each deal while ensuring rental parity with the market and reviewing store performance during renewals.
• Prepare renewal documentation, secure the required approvals, and coordinate the legal process for lease review and renewal.
• Work closely with internal stakeholders such as Real Estate Portfolio Managers, Operations, Finance, and Legal to keep the renewal workflow smooth and timely.
• Produce daily and weekly leasing reports to monitor progress and portfolio performance.
• Start lease renewal activity at least 6 months before expiry or other critical dates to support early closure of renewals.
• For high-performing stores and flagship locations, complete renewals 4 months before the critical date.
• Keep the portfolio and lease information database current so it can support early renewals and informed decision-making.
• Stay updated on market rent trends, competitor activity, and new strategic developments across each trade zone to adjust renewal strategy as needed.
• Develop and maintain strong relationships with landlords and property owners, and conduct regular portfolio review meetings.
• Control property cost inflation across the restaurant portfolio by monitoring charges and challenging avoidable or excessive costs.
• Maintain a complete store file for each location, including land deeds, owner IDs, utility bills, and official layouts.
• Arrange the economical disposal of closed or surplus stores in line with prevailing market conditions.
• Align on negotiation approaches and promote best practices for face-to-face lease negotiations.
• Identify opportunities to optimize stores, including internal or external carve-outs.
• Spot assets that are not being used and support the agreed disposal plan and action steps.
• Manage store closures according to the closure process, ensuring handover happens on time and avoiding fines or holdover penalties.

Working relationships

Internal: Real Estate, Lease Administration, GRD, Legal, Finance, Operations, Maintenance.

External: Landlords, Retailers.

Experience and profile

The role calls for 8 to 10 years of post-graduate experience, preferably within a multi-unit development environment. The ideal candidate should demonstrate strong personal integrity, confidence, consistency, and the ability to handle conflict and deal effectively with landlords. The position requires a process-oriented mindset, broad commercial awareness, determination, strong customer service ability, and excellent negotiation skills, along with advanced Excel proficiency.

Additional requirements

Saudi nationality is required. All duties must be performed in accordance with the company’s DOA.