Procurement Coordinator

Role Overview

Sharaf DG Energy is seeking a Procurement Coordinator to manage purchasing, supplier coordination, logistics support, and project-related documentation for lighting and energy projects in Dubai.

Procurement Responsibilities

• Handle procurement of materials and ensure purchasing activities are aligned with project needs.
• Log all purchase orders and contracts in the renewal management system.
• Complete supplier onboarding and registration activities.
• Set up supplier payment methods and commercial terms.
• Create material part numbers and codes in the system.
• Ensure materials are procured and delivered according to LPO or contract schedules.
• Negotiate pricing, procurement terms, and discounts with vendors.
• Issue LPOs and support payment release to suppliers and subcontractors.
• Submit invoices to customers and approve supplier and subcontractor invoices as required.
• Coordinate with the finance team to align supplier and customer payment terms.

Logistics Responsibilities

• Plan the movement of materials and shipments to and from project sites within the UAE.
• Prepare inquiries, negotiate with freight forwarders, and arrange shipments.
• Monitor incoming materials and update the sales team and project managers on status.
• Notify customers or warehouse teams when materials arrive.
• Organize deliveries to warehouse or site in line with INCOTERMS.
• Support project managers in scheduling and vendor coordination for deliveries.
• Maintain a region-wise database of freight forwarders.
• Visit the Sharaf warehouse periodically and keep stock records up to date.

Additional Duties

• Prepare lighting project estimates and designs using tools such as DIALux, AGI 32, SketchUp, 3D modeling software, and AutoCAD.
• Support preparation of material submittals and compliance statements for projects.
• Maintain records and documentation covering estimation, procurement, and logistics for projects and LPOs.
• Follow up on warranty claims and coordinate replacement arrangements.
• Manage spare parts stock and oversee stock maintenance.
• Process sample orders and arrange delivery to site.
• Keep quarterly records of manufacturer products.
• Carry out site visits when technical discussions are required with the project manager and sales manager.
• Conduct energy audits at site when applicable.

Requirements

• A bachelor’s degree in Engineering, preferably Electronics, Electrical, or an equivalent discipline.
• At least 3 years of experience in the lighting industry.
• Comfortable working with computers across a range of business tasks.
• Strong command of Microsoft Word, Excel, PowerPoint, and Outlook.
• Working knowledge of MS Projects or Primavera, DIALux, AutoCAD, EVO, and AGI32.
• Solid understanding of procurement workflows, vendor coordination, and supply chain processes.
• Experience sourcing materials for solar systems, lighting products, electrical components, and energy-related solutions.
• Ability to evaluate quotations, negotiate pricing, and close purchase orders.
• Familiarity with solar products such as panels, inverters, batteries, mounting structures, and cables, along with LED lighting products.
• Strong coordination skills for working with suppliers, warehouses, logistics teams, and project teams.
• Exposure to ERP platforms, procurement systems, and inventory tracking tools.
• Experience in a lighting division will be considered an advantage.

Additional Information

This is a full-time, onsite role based in Dubai, United Arab Emirates. The position combines procurement, logistics, documentation, and project support responsibilities, with a strong focus on lighting and energy-related materials.