Operations Executive

About Leo Burnett

Leo Burnett is a global creative network dedicated to helping iconic brands grow by fostering a culture that cherishes creativity and individual growth. We believe in the transformative power of creativity to shape human behavior and enable brands to connect with consumers on a deeper level by discovering their 'human purpose'. Leo Burnett is recognized as one of the most awarded creative networks worldwide.

Responsibilities

• Provide comprehensive administrative support across various departments, including meticulous data entry, document preparation, and organized filing.
• Orchestrate the scheduling of meetings, conferences, and appointments, ensuring seamless coordination.
• Manage and maintain office supplies inventory, ensuring adequate stock levels.
• Collaborate with the Talent Team to facilitate employee seating arrangements.
• Liaise with messengers and runners for the timely delivery of client, vendor, and governmental documents, such as invoices.
• Follow up diligently on talent-related tasks to ensure prompt completion.
• Coordinate with the finance team to manage all invoices, expenses, and purchase orders (POs).
• Oversee office-related tasks with office assistants as needed.
• Issue all expense POs and accurately register invoices.
• Draft manual invoices as required.
• Establish new expense vendors and clients within the company's system.
• Track and report on office attendance and rotation plans.
• Arrange all aspects of employee travel, including flights, accommodation, transportation, and visa processing.
• Prepare detailed travel itineraries and ensure all necessary travel documentation is in order.
• Monitor and reconcile travel expenses, ensuring adherence to company policies.
• Serve as a primary point of contact for clients, employees, and visitors, addressing inquiries and providing essential information.
• Manage the distribution of incoming and outgoing mail and packages.
• Support management in calendar management, scheduling appointments and meetings efficiently.

Qualifications

Prior experience in a similar operational or administrative role is advantageous.

Additional Information

Reference Code: R-2408P-2700