Operations Coordinator

Role overview

Walkup Studio is hiring an Operations Coordinator to keep the agency’s daily operations running efficiently. The position supports office administration, helps coordinate work across finance and client services, organizes documents and records, and assists with invoicing and finance-related platforms.

The right person will be highly organized, adaptable, and comfortable juggling several priorities in a busy environment.

What you’ll do

• Keep everyday office operations running smoothly so the workspace stays tidy, organized, productive, and welcoming.
• Handle office coordination needs such as supplies, equipment, logistics, and general administrative support.
• Assist leadership and other team members with operational and administrative tasks as required.
• Work with building management and outside vendors to manage maintenance, repairs, and facility-related issues.
• Make sure shared areas remain consistently well maintained.
• Support document handling, file organization, and the upkeep of accurate internal records and systems.
• Help process invoices, track expenses, coordinate payments, and manage financial records through internal platforms.
• Maintain order across shared drives, templates, and other operational resources.
• Support onboarding setup, equipment coordination, and office preparation for new employees.
• Collaborate with HR and cross-functional partners on employee engagement and culture-related initiatives.

What you should bring

• Experience in office coordination, administration, operations, or studio support, ideally in an agency or creative setting.
• The ability to work on your own while also supporting teams across different functions.
• Strong planning and organization skills, with the ability to balance multiple tasks and deadlines.
• Close attention to detail, particularly when handling documents and entering data.
• Comfort using Google Workspace and Microsoft Office tools such as Word and Excel.
• A proactive, practical approach and the initiative to solve problems independently.
• The judgment to handle confidential and sensitive information carefully.

Benefits

• Competitive pay with performance-based bonuses.
• Medical, dental, and vision coverage.
• Retirement plan choices.
• Paid time off with a generous vacation policy and flexible work arrangements.
• Ongoing learning and professional development support.

Equal opportunity statement

Walkup Studio is an equal opportunity employer and evaluates candidates based on merit. The company does not permit unlawful discrimination on the basis of race, color, religious creed, sex, gender identity, marital or veteran status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information or characteristics, pregnancy, sexual orientation, or any other status protected by federal, state, or local law. It also prohibits discrimination based on perceived characteristics or association with someone who has, or is perceived to have, any of those characteristics.