Office Administration Coordinator

Role overview

The Office Administration Coordinator supports the smooth running of the workplace by handling a mix of administrative, procurement, and coordination duties. This role helps maintain an organised office environment for employees and visitors, while also supporting vendor, finance, and facilities-related activities.

New joiner and exit support

• Arrange key onboarding items for new employees, such as photos, access cards, lockers, and welcome packs that may include items like T-shirts and notebooks.
• Track completion of assigned onboarding tasks in Oracle and carry out check-ins around Day 30 and Day 60 for new hires.
• Coordinate access card updates and deactivation when employees leave.

Procurement and vendor coordination

• Purchase pantry items, stationery, cone cups, and Ichor-branded merchandise such as T-shirts and notebooks.
• Prepare Purchase Requisitions and submit invoices for finance follow-up.
• Work with vendors on toner and drum replacement needs across offices and cells, as well as vending machine refills and issue resolution.

General office administration

• Collect incoming letters, manage courier arrangements, and process vendor invoices, including those related to vending machines.
• Oversee restocking of stationery and pantry supplies to keep office resources available.
• Arrange festive decorations and partner with the Facilities team to support a clean, maintained, and comfortable workplace.

Qualifications and requirements

• A diploma or an equivalent qualification in any field.
• Three to five years of experience in administration, office support, or customer service, preferably within a manufacturing environment.
• Comfort with Microsoft Office tools at a basic to intermediate level, especially Word, Excel, and Outlook.
• Working knowledge of procurement workflows, including raising Purchase Requisitions in Oracle.
• Strong planning and organisational ability, with the capacity to handle several tasks at once and prioritise effectively.
• Ability to work on your own with limited supervision while meeting overlapping deadlines.
• Good interpersonal skills for dealing with employees, visitors, and external vendors across different levels.
• A dependable, proactive, and practical approach to solving problems.

About the employer

Ichor is an established provider of critical subsystems and turnkey process equipment solutions. Its capabilities cover the full journey from product concept through turnkey manufacturing and legacy service support. The company delivers world-class process engineering, value-added manufacturing, materials management, and testing services through a global workforce of more than 1,500 employees.

With manufacturing sites in Singapore, Malaysia, the UK, Oregon, and Texas, and a sales and engineering office in Silicon Valley, Ichor continues to expand its presence in Southeast Asia and strengthen alignment with customer supply chain needs. ICHOR Singapore is a global leader in high-performance gas and chemical delivery systems used in semiconductor-related processes.