FLO Engg Procurement

Role overview

This role is responsible for planning and sourcing engineering store spares, capital equipment, consumables, and related services from domestic and international suppliers in a cost-conscious way. The goal is to keep plant operations running smoothly while meeting required standards for delivery, quality, and inventory control.

Job context

The plant is more than 50 years old, and its processes have evolved over time. Since the mid-1990s, market conditions have changed significantly, with increased competition from newer plants and lower-cost products such as cotton and polyester. As the market opened to more players and new product categories, VSF sales were impacted, creating a major growth and survival challenge. To stay competitive, the product mix has expanded within existing process constraints. In addition, pulp quality is inconsistent, which affects final product quality, and the need to serve multiple customer segments adds further complexity.

Key challenges

• Maintenance planning is often disrupted by breakdowns in aging equipment operating in a corrosive environment.
• The local vendor ecosystem is weak, making sourcing and transportation less dependable.
• Materials and equipment must be purchased within budget limits.
• Effective coordination with user departments is needed so requirements are consolidated upfront for better cost and time efficiency.
• Service contracts must comply with statutory requirements.
• Freight charges may need to be paid to vendors for ex-works supplies.
• Reducing the number of material rejections is an ongoing concern.

Responsibilities

• Translate user requirements received through purchase requisitions into effective procurement action for engineering stores, spares, capital goods, consumables, and services.
• Invite quotations, compare offers, and support negotiation to achieve the best commercial outcome.
• Assist user teams in technical evaluation and participate in both technical and commercial discussions with suppliers.
• Carry out internal review processes and issue counter-bids to vendors where required.
• Prepare approval notes that clearly capture facts, evaluation, and the process followed.
• Prepare purchase orders and route them for signatures in line with delegation of authority manuals.
• Monitor purchase order execution and ensure timely delivery.
• Support vendors during execution by arranging road permits, transport clearances, drawing approvals, and similar requirements.
• Handle import purchase order activities such as customs tariff checks, cost working, sourcing recommendations, letter of credit arrangements, payment release, customs clearance documentation, and coordination with Udyog Services.
• Track material rejection reports and take corrective action to improve supplier performance.
• Ensure transporter nomination is completed on time.
• Manage short-term and long-term service contract awards, including data collection, time-and-motion studies, data analysis, benchmark comparisons, negotiations, approvals, and compliance checks.
• Coordinate with Plant, IR, Safety, Legal, and other teams to resolve issues related to service contracts.
• Release manpower supply and CLC job orders as needed.
• Identify and develop new vendors to increase competition and improve negotiation leverage.
• Review existing vendors on parameters such as delivery performance and commitment.
• Support cost-reduction initiatives by tracking market prices, benchmarking across units, and introducing alternate suppliers.
• Contribute to system and process improvement by identifying SAP-related enhancements and working with relevant teams to implement them.
• Carry out contractor prequalification, tendering, safety-oriented vendor selection, mobilisation, and ongoing contractor safety checks.
• Ensure contractor field safety audit forms are issued and completed.
• Conduct periodic contractor evaluations, which are required before service entries can be generated.
• Verify import-related expense bills for proper accounting treatment and coordinate with Udyog Services for faster processing of bank commission, stamp duty, CHA charges, DO charges, and other costs.
• Prepare and submit monthly forex cover reports to accounts.
• Compile import-consignment information for annual audit requirements.
• Forward customs clearance documentation continuously to Udyog Services to avoid penalties.

Work environment and business expectations

The role operates in a challenging manufacturing environment where older assets, variable raw material quality, changing market pressures, and the need for strict cost control all influence procurement priorities.

Additional information

Location: Madhya Pradesh, India. Employment type: full-time, onsite. No stipend or salary amount was specified in the source. No opening count, start date, application deadline, or duration was provided.

Eligibility

Open to candidates able to work full-time on site in Madhya Pradesh and handle procurement, vendor coordination, contracts, and import-related documentation in a manufacturing setting.

Skills and competencies

Expected capabilities include strategic sourcing, vendor negotiation, procurement operations, import documentation, contract management, SAP-based process handling, cost analysis, compliance awareness, contractor safety coordination, and cross-functional collaboration.