Executive Assistant

Company Overview

Carly | كارلي is developing a modern e-commerce solution that makes it easier for people to buy and sell cars online. The business is also building a broader super app that combines vehicles, services, and digital experiences in one place. Its focus is on delivering a smooth, open, and intuitive experience for both car buyers and sellers in a fast-moving, technology-led environment.

Role Overview

This full-time Executive Assistant position is based on-site in Riyadh. The role supports senior leadership through a wide range of administrative and coordination tasks, with an emphasis on keeping schedules, communication, and follow-ups organized and efficient.

Key Duties

• Manage executive calendars and coordinate meetings to keep schedules running smoothly.
• Arrange domestic and international travel plans as needed.
• Prepare, organize, and track expense reports with care and accuracy.
• Draft and format documents, reports, and presentation materials for leadership use.
• Follow up on action items and help ensure important tasks are completed on time.
• Handle correspondence and maintain clear communication across internal teams and external contacts.
• File, organize, and maintain records and documents in an orderly manner.
• Support both internal and external meeting coordination.
• Safeguard sensitive information and use discretion at all times.
• Look for practical ways to improve administrative workflows and executive support processes.

Qualifications

• Solid experience providing executive and general administrative support, particularly in calendar and meeting coordination.
• Background in assisting senior leaders by preparing presentations, organizing priorities, and managing confidential information.
• Experience compiling, monitoring, and reconciling expense claims accurately.
• Strong written and spoken communication skills, with a professional approach to working with stakeholders.
• Comfort using common office tools such as email, calendars, spreadsheets, and presentation software, with the ability to learn new systems quickly.
• Excellent organization and time-management skills, including the ability to juggle multiple tasks and meet deadlines in a busy environment.
• A proactive, dependable, and polished professional presence.
• Previous work as an Executive Assistant or in a similar administrative role is required; experience in tech or e-commerce is considered an advantage.
• A diploma or bachelor’s degree in Business Administration, Management, or a related subject is preferred.
• Ability to work on-site in Riyadh and collaborate effectively with cross-functional teams.

Additional Information

This is an on-site role in Riyadh. No information was provided about salary, perks, number of openings, start date, or application deadline.