Executive Assistant | Corporate Services

Role overview

This position supports senior leaders with high-level administrative coordination so they can focus on priorities and decision-making. The role calls for excellent organization, sound judgment, confidentiality, and the ability to manage several stakeholders in a fast-moving corporate setting. It plays an important part in keeping executive schedules efficient, aligning internal and external communication, preparing meetings and reports, maintaining office support, and contributing to strategic work.

Key responsibilities

• Handle demanding calendars, including meeting bookings, appointments, and travel planning.
• Organize and prioritize executive commitments to make the best use of time.
• Review and manage incoming and outgoing communication such as emails, calls, and correspondence.
• Serve as a central contact point between the executive and both internal and external stakeholders.
• Arrange cross-functional discussions and ensure actions are followed through on time.
• Help prepare leadership meetings with agendas, supporting documents, and related materials.
• Create polished presentations, reports, and briefing packs.
• Join meetings when needed and record minutes, decisions, and next steps.
• Monitor deliverables and follow up on commitments to keep work moving.
• Support the smooth running of the executive’s office and function.
• Manage confidential files and sensitive information carefully and professionally.
• Assist with budget tracking, expense handling, and vendor coordination.
• Support strategic projects and initiatives owned by the executive.
• Track project timelines and raise concerns when delays or risks appear.
• Research topics and summarize insights to assist decision-making.

Requirements

• Bachelor’s degree in Business Administration or a related discipline.
• 5 to 8 years of experience working as an Executive Assistant for senior leadership.
• Prior experience in a large, matrix-style organization is an added advantage.
• Strong planning and prioritization abilities.
• Excellent spoken and written communication skills.
• A professional approach with a high level of discretion and confidentiality.
• Advanced working knowledge of Microsoft Office, especially PowerPoint, Excel, and Outlook.

Additional information

This is a full-time, onsite role based in Dubai, Dubai, United Arab Emirates.