Executive Administrative Assistant (Learning & Development)

About the Organization

Chimes is a nonprofit organization committed to helping individuals with intellectual and behavioral challenges reach their highest potential. Its services span education, employment, vocational support, residential services, habilitation, and behavioral health, delivered through a broad network of affiliates across the country and internationally.

Position Overview

This role supports the Director of Learning & Development with a mix of executive-level administrative work and training coordination. The schedule is hybrid, with onsite work from Monday through Thursday and work from home on Fridays. The hourly pay range is $27.70 to $30.00, depending on experience.

Key Responsibilities

The position includes administrative support for leadership, coordination of learning programs, maintenance of records and systems data, and collaboration with HR and training teams to improve processes and keep programs running smoothly.

Executive and Administrative Support

• Assist the Director of Learning & Development with calendar planning, meeting setup, and preparation of materials.
• Review, organize, and manage incoming email communication, including responding on the Director’s behalf when appropriate.
• Create, revise, and share professional emails, reports, presentations, and other communications.
• Act as a contact for internal teams regarding training schedules, logistics, and follow-up actions.

Training and Program Coordination

• Arrange logistics for training sessions, orientations, leadership programs, and workshops in both virtual and in-person formats.
• Maintain training calendars, sign-up lists, attendance logs, and completion tracking.
• Support New Employee Orientation and onboarding by scheduling sessions, preparing digital materials, and handling related documentation.
• Prepare and distribute training resources, feedback forms, and post-training communications.

Data, Reporting, and Systems Support

• Keep training records, spreadsheets, and learning management system data accurate and current.
• Monitor participation, training completion, and deadlines for required learning programs.
• Help compile reports and summaries for leadership and compliance needs.

Collaboration and Process Improvement

• Partner with Learning & Development specialists, HR, and leadership to support consistent execution of training initiatives.
• Identify and recommend ways to improve administrative workflows, communication, and program operations.

Work Environment

This is a blended office-and-virtual role. Some travel to training locations or events may be needed.

Compensation and Benefits

Full-time employees working more than 30 hours per week are eligible for a strong total rewards package that includes competitive pay, medical, dental, and vision coverage, tuition reimbursement, flexible spending accounts for health, dependent care, and transportation, life and disability insurance, paid time off, a 403(b) retirement plan with employer match, employee recognition programs, referral bonuses, discounts through Tickets at Work, Verizon mobile discounts, and additional benefits.

Additional Information

Interested candidates can learn more about the organization’s career opportunities through its official careers page.